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Microsoft Word Lesson 1: Introduction to Word. - ppt download
Status Bar This displays document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language etc. Zoom Control Zoom control lets you zoom in for a closer look at your text. The Backstage view has been introduced in Word and acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on.
Ribbon Ribbon contains commands organized in three components: 1. Tabs: They appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are example of ribbon tabs.
Groups: They organize related commands; each group name appears below the group on the Ribbon. For example group of commands related to fonts or group of commands related to alignment etc.
Commands: Commands appear within each group as mentioned above. When you click the minimize button the program becomes a button on the Windows taskbar located at the bottom of the screen.
If you have multiple files from the same program open you will need to select the one you want to restore to active mode. Or The program window will fill the screen. When you click the close button the program will ask you if you want to save the changes if you have made any changes.
Once you have responded to this question the program will close. The area outlined in red is called the quick access toolbar. It contains the most commonly used commands in Microsoft Word: 1. Save 2. Undo 3. Repeat Saving the word document 1. Optionally you can click on the floppy icon available the top left corner and just above the File tab. This option will also save the changes. You can also use third method to save the changes, which is Save option available just above the Save option.
Opening a new Word Document 1. Click the File tab and select New option. When you select New option from the first column, it will display a list of templates in second column. Just double click on Blank document. Opening a existing Document 1. Click the File tab and select Open option.
This will display following file Open dialog box, which lets you navigate through different file folders and also lets you select a file which you want to open. After selecting your file, You can use the further options given Viewing Documents DRAFT By default, Word sets all margins left, right, top, and bottom to 1 inch.
Select the Page Layout tab. Click the Margins command. A menu of options appears. Normal is selected by default. Click the predefined margin size you desire. To Use Custom Margins: 1. From the Page Layout tab, click Margins.
Select Custom Margins. This will take you to the Page Setup dialog box. Adjust the margin sizes for each side of the page and click OK. Header and Footer Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, document title, company logo, any photo etc. The header appears the top of every page, and the footer appears at the bottom of page.
Click the Insert tab, and click either Header button or Footer button whatever you want to edit. Page Numbers Microsoft Word automatically assign page numbers on pages of your document. Typically, page numbers are printed either in header or footer but you have option can display the page number in the left or right margins the top or the bottom of a page. Page Breaks Microsoft Word automatically starts a new page when the current page becomes filled with text but you can insert a page break to force Word to start text on a new page.
You insert a page break using either the mouse or the Cover Page First page includes the document title, its subject, author and publisher name etc and is usually called Cover Page and Microsoft Word provides an easy way to add a cover page.
Click the Insert tab, and click Cover Page button available in the Pages group. This will display a list Built-in Cover Pages as shown. If you want to remove the cover page, Just click Remove Current Cover Page option and your cover page will be deleted from your document. Page Orientation Page Orientation is useful when you print your pages. By default Microsoft Word shows a page in portrait orientation and in this case page width is less than page height and page will be 8.
You can change page orientation from portrait to landscape orientation in which case page width will be more than page height page will be 11 inches x 8. Creating a Table A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data. To Create a Blank Table: 1. Place your insertion point in the document where you want the table to appear and select table command from Insert Tab To Convert existing text into a table: 2.
Place your insertion point in the document where you want the table to appear and select table command from Insert Tab Place the insertion point in a row below the location where you wish to add a row. Right-click the mouse. A menu appears. Select Insert Rows Above. Same procedure is followed to add column 5.
Deleting a row or column. Merge Table Cells Microsoft Word allows merging two or more cells to create one large cell. You would frequently need to merge columns of the row to create title of the table.
Once merged, you can create it as a header for table. Split a Table Microsoft Word allows splitting a table into multiple tables single operation can divide a table into two tables. Bring your mouse pointer position anywhere in the row should appear as the first row of the new table. After splitting Split a Cell Microsoft Word allows splitting a cell into multiple cells.
Bring your mouse pointer position inside a cell that you want to divide into multiple cells. Now click the Layout tab and then click Split Cells Button. Table Style 1. Click anywhere on the table. The Design tab will appear the Ribbon. Select the Design tab and locate the Table Styles. By clicking this menu you can access more help topics at Microsoft Office Online.
Click File 2. Click Open 3. From the dialog box choose your file 4. A: The Help button Q: What are the step to open an existing file? You can scroll by using the arrows of clicking and moving the bar itself. A: click and drag across the text. Overview Lesson 1. Objectives Step-by-Step: Start Excel 1. Click the Start menu, and then click All Programs. On the list of programs, click Microsoft. Microsoft Word Basics. A word processor is a computer application. Creating a New Presentation From a Theme 1.
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Learn more about PowerPoint Transitions. Videos can give your PowerPoint presentation a stunning new dimension and can help captivate your audience. You can embed either videos that are saved on your hard drive and you can even embed Youtube videos in PowerPoint and videos from other video sharing sites like MetaCafe and Revver.
Here, we are going to look at embedding videos that exist on your hard drive. You can use videos of the following popular formats in PowerPoint:. The following slides display an Insert Media Clip button on them that you simply have to click to get started adding videos:.
When you click on the Insert Media Clip button, the standard file explorer window appears. Navigate to where your video resides on your hard drive, select it and click Insert. The time taken to embed the video depends on its size, so be prepared for a long wait if you decide to embed a huge video. Using these controls you can start playback, pause and stop it.
You can also step forwards and backwards and change the volume. Using the bottom half of the Video button that displays the down arrow you get the choice between selecting a video on your hard drive to embed, or using some embed codes from a video sharing site like Youtube. When you click the top half of the button, you can only embed videos that are saved on your hard drive.
If you decide to embed a video from your hard drive, the usual file explorer window is displayed and you can just follow the directions given in the previous section.
Whenever you select a video in your presentation you will see the Video Tools contextual tab appear in the ribbon. The Format and Edit subtabs allow you to apply video effects and styles to the video and also provide you with some basic video editing tools. Check out this tutorial on formatting video in PowerPoint Not only are you able to embed videos on your hard drive into a PowerPoint presentation, but you can now embed Youtube videos too.
The process is fairly simple and also applies to adding video from other video sharing sites such as Vimeo, MetaCafe and Revver.
As long as the video publisher provides an embed code, you can use it in PowerPoint First of all, locate the video you want to embed. On the Youtube video page, copy the embed code. You have to use the Video button in the ribbon. Once the Youtube video has been embedded, it will look like this:. Now you should be able to see the typical Youtube video controller complete with playback controls.
The video will now play exactly as it would if you were viewing it on Youtube. You will need to click the play button to start the video and you can use the timeline controls as normal. Unlike videos inserted by selecting a file on your hard drive, you cannot apply some effects to Youtube videos. For example, the new and improved video reflection works on all frames of a standard video whereas it simply shows a black to white gradient for Youtube videos.
The PowerPoint team have been working hard to craft a multimedia experience that allows users to effectively harness the storytelling power of audio and video content. Every effect that you can apply to a picture in PowerPoint , you can apply to an embedded video too.
The effect works on every frame of the video during playback, not just the first one. Video handling is much improved, owing to the introduction of new features that help you trim media, integrate with the animation timeline, and even export your PowerPoint presentation to video. There is a lot you can now do with video in PowerPoint , so check out the following mini tutorials:. What were previously called shortcuts before are now called Key Tips.
Key Tips in PowerPoint make it easier to use commands by providing a way to perform them using only the keyboard. This is of great advantage to people who are afraid of mice! Pressing the key on the keyboard that represents a tab will open that tab and display all the commands within, along with their Key Tips too.
To activate any command you need to use, press its Key Tip. Microsoft have tried to use the letters that you would intuitively associate with their function. N takes you to the insert tab, and P to the file explorer to insert a picture. Many of the old keyboard shortcuts that you may know from previous versions of PoerPoint are still available, such as ctrl-c copy and ctrl-v paste.
In PowerPoint users should be prepared for another surprise as now when they click the Office Button, Backstage View is displayed. Backstage View offers commands whose functionality affects the whole Powerpoint presentation for example, saving, opening, closing, printing etc and the Powerpoint application itself for example, PowerPoint options, Add-Ins and exiting the program.
Each application in the Office suite is characterised by its own uniquely coloured Backstage View. Whereas the Backstage View in Powerpoint is a rusty orange colour, the one in Excel, for example, is green.
To exit Backstage View you can either press the escape key or click the Back button. Although initially unfamiliar, you will find that using Backstage View will speed up your workflow and make using Powerpoint easier. With intuitive navigation and easy organization, Windows 11 has a whole new look, more apps, and efficient ways to be creative and productive.
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